User Guide
Liberty Fleet OT Tracker
How It Works
The Liberty Fleet OT Tracker lets crew members submit overtime sheets, which flow through department approvers and the captain for final sign-off.
Approval Flow
Step-by-Step Interactive Tutorial
Visual walkthroughs for Crew Members, Dept Approvers, and Captains — with tips and warnings at every step.
Crew Member Guide
Go to the login page and enter your username and password.
These are set up for you by your Admin or Captain.
If you forgot your credentials, click 'Forgot username or password?' and enter your full name and email.
No account yet? Click 'Sign Up' to register. Crew members are approved automatically.
Captain accounts require admin approval.
Click the blue "New Sheet" button in the top right.
Fill in the Week Start Date.
The system automatically snaps to the Monday of that week.
For each overtime line, fill in:
Click "+ Add Line" to add more rows as needed.
Click "Submit Sheet" when done.
Common Questions
Q: I forgot my username or password.
A: Click 'Forgot username or password?' on the login page, enter your full name and email — your credentials will be shown.
Q: My sheet was rejected. What do I do?
A: Find the sheet in the list, click the pencil icon to edit it, make the corrections noted in the admin note, then resubmit.
Q: Hours aren't calculating automatically.
A: Make sure both Time From and Time To are selected using the time dropdowns. The hours field updates automatically.
Q: My vessel isn't showing correctly.
A: Click 'Change Vessel' in the top bar and select your current vessel.
Q: What is an amendment?
A: An amendment is a correction or addition to a prior week's overtime that was missed or entered incorrectly. Check the Amendment checkbox when submitting.